Smarter Purchasing. Faster Decisions.
Streamline procurement processes with automated RFQs, centralized vendor management, and intelligent reordering to improve efficiency.
Procurement Insights at a Glance
Real-time visibility into RFQs and procurement performance, with clear visuals that help teams spot bottlenecks and act faster.
RFQ Management
Create and automate RFQs, handle multi-item requests, and convert seamlessly to purchase orders and vendor bills - without manual re-entry.
Create RFQs
Configure products to send formal requests to suppliers
Multiple Revisions
Track and manage revisions to existing purchase quotations
Automate the Process
Auto-generate and send RFQs based on reorder rules
Quick-Create Workflow
Streamlined RFQ → Purchase Orders → Vendor Bills
Purchase Order Execution
Monitor RFQs and POs, manage revisions, enforce locks, and streamline document delivery and returns.
Monitor RFQs and Orders
Track statuses, amounts and expected delivery dates.
Order Lines Formatting
Supports discounts, numbering and images on order lines.
Mass Add/Import
Mass add products and import product/order lines.
Variants Grid Entry
Matrix/grid entry to add multiple variant combinations quickly.
Scheduled Receipt Dates
Manage expected dates for receiving ordered goods.
Document Delivery
Send, download, or print RFQs and purchase documents with ease.
Payment Terms & T&C
Apply payment terms and general terms & conditions to POs.
Lock Confirmed Purchase
Prevent unauthorized changes to confirmed purchase orders.
Vendor History
View vendor transactions and performance for smarter sourcing.
Purchase History
Past purchases to track spending and analyze trends.
Purchase Back Order
Monitor undelivered purchase orders to ensure timely fulfillment.
Purchase Return
Track and manage returned items to ensure accurate records.
Automation & Inventory Control
Inventory-Aware Procurement
Automate ordering with robust procurement rules and maintain real-time visibility into incoming products and stock.
Automate Ordering
Procurement rules by stock levels, locations, and suppliers.
Procurement Rules
Set supplier priority, lead times, and minimum order quantities.
Storage Locations
Track quantities received and specify storage locations per batch.
Stock Availability
Real-time stock, incoming orders and product availability.
Inventory Levels
Show current inventory levels during order creation.
Catalog, Pricing & Variants
Build a structured catalog with variants, vendor pricing, and flexible units of measure - so buyers create accurate POs faster with fewer errors.
Create Products
Define cost price, type, barcode and internal reference.
Add Product Variants
Manage variations like colour, size and capacity.
Units of Measure
Purchase using different UoM with automatic conversions.
Vendor Pricelist
Time-bound vendor-specific pricing for cost tracking.
Forecasts & Purchasing Insights
Analyze purchasing trends and forecast product availability from confirmed purchase orders.
Purchase Analysis
Forecast product availability from confirmed POs and analyze trends.
Spend Breakdown
Visualize category spend distribution and identify savings.
Trend Insights
Track purchasing trends over time with actionable metrics.
Streamlined Purchase Process
From request to payment, automate approvals, purchasing, receiving, and vendor bills - so you stay compliant, reduce costs, and keep every spend visible.
Request for Quotation (RFQ)
Send requests to multiple suppliers to ensure you get the best price and terms.
- Multi-Vendor RFQ
- Vendor Pricelist
- Real-time Stock Levels
Purchase Order
Auto-complete and convert approved requests into purchase orders effortlessly.
- One-Click to Purchase Order
- Automate Procurement Ordering
- Vendor and Purchase History
Receive
Track incoming shipments, verify quantities against orders, and manage quality control checks.
- Goods Receipt Note
- Quality Control
- Auto-Stock Move
Pay (Bill)
Streamline the billing process by verifying vendor invoices against purchase orders.
- Vendor Bill Entry
- Bill Control
- Payment Terms
Frequently Asked Questions
Common questions about our Purchase Management solution.
Yes, you can set up reordering rules to automatically generate RFQs or Purchase Orders when stock levels fall below a certain threshold.
Yes, you can import and manage multiple vendor price lists to ensure you always get the best price and accurate cost tracking.
Yes. You can receive items partially, track remaining quantities, and keep your PO status and inventory updated until the order is fully received.
Yes. You can review vendor history and purchasing analytics to compare lead times, costs, and supplier reliability for better sourcing decisions.
Absolutely. You can manage vendors in different currencies, and the system handles the conversion and exchange rate differencess.
Yes, you can configure approval hierarchies so that purchase orders exceeding a specific amount require manager approval.
Yes, it is available in Enterprise only. You can validate vendor bills against purchase orders and goods receipts to reduce overbilling, prevent duplicates, and improve control (3-way matching).
Yes. Key actions like approvals, revisions, confirmations, and status updates are tracked to support compliance and internal audits.